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By A Web Design
Meeting Planning
Group travel is an integral part of a travel management program. Companies spend between $1 and $5 million on T&E meetings management. Industry surveys and analyses indicate firms have the potential to benefit from the savings opportunities that result from consolidation of group and transient travel by leveraging combined volume to obtain deeper discounts, especially with hotel expenditures.
Carrousel Travel American Express is uniquely positioned to help you reduce your group travel costs through the resources of our meeting and incentive team. We are committed to helping our clients manage expenses while delivering personal, high quality service to every meeting organizer and traveler. We provide the expertise of our meeting and incentive team for meetings of all sizes and requirements.
We create successful group travel programs by tailoring each event to our clients' individual needs. Each group is analyzed on an individual basis. Attention to detail enables us to work creatively within your budget. A group coordinator will be assigned to you for each event to ensure that your needs are met every step of the way. The coordinator will help determine your needs based on budget, goals, promotion and meeting content assistance. The coordinator will then formulate recommendations for service and pricing.
By partnering with Carrousel Travel American Express, you will benefit from a depth of products and meeting management expertise that can help you define group travel expenditures, drive cost reductions and enhance your corporate meetings program. We will be happy to prepare a separate proposal for you detailing our services and a pricing plan.
The following table details the services we can provide:
Area of Meeting Planning
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Specific Services
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Site Selection
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Suggestions based on budget, meeting requirements and travel accessibility
Written proposals
Slides, brochures, videos
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Hotel Arrangements
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Special negotiated group rates
Audio/visual equipment fulfillment
Food and beverage function arrangements
Meeting space arrangements
Theme party suggestions and menu planning
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Ground Transportation
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On‑site meeting coordination specialists
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Promotion
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Development of announcements and letters
Mailings
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Travel Arrangements
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Lowest available negotiated fares
Air studies
Boarding passes
Dedicated toll‑free 800 number services
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Traveler Services
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Reservations and registration
Event Operations
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International Capabilities
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Negotiated airfares
Split ticketing in local currencies
Passport and visa assistance
Meet and assist services
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Reporting
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Arrival and departure lists
Air volume reports
Cost‑savings statements
Customized reports on request
Expense reconciliation
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